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Personnel Policy Manual

TOPIC A – GENERAL RULES: (SECTION 1)
GENERAL PROVISIONS
Section 1-1. Purpose of Rules
Section 1-2. Positions Covered by the Rules
Section 1-3. Administration of the Rules
Section 1-4. Departmental Regulations
Section 1-5. Open Communications
Section 1-6. Political Activity
Section 1-7. County Property
Section 1-8. County Retained Rights
Section 1-9. Whistle Blower Policy
Section 1-10. Excessive Force of Law Enforcement
Section 1-11. Amendment of Rules

TOPIC B – HIRING OF EMPLOYEES: (SECTION 2)
APPLICATIONS AND APPLICANTS
Section 2-1. Recruitment
Section 2-2. Application Form
Section 2-3. Reference Checking
Section 2-4. Pre-Employment Record Checks and Testing
Section 2-5. Disqualification
Section 2-6. Disqualification by Reason of Police Record

TOPIC C – EMPLOYMENT: (SECTIONS 3,4,5)
GENERAL EMPLOYMENT POLICIES
Section 3-1. Equal Employment Opportunity
Section 3-2. Labor Law Posters
Section 3-3. Employment “At Will”
Section 3-4 Immigration Law Compliance
Section 3-5. Qualification of Employment
Section 3-6. Hiring
Section 3-7. Employment of Relatives
Section 3-8. Outside Employment
Section 3-9. Dual Employment
Section 3-10. Employee Orientation and Acknowledgement
Section 3-11 Position Transfer
Section 3-12. Promotion / Demotion
Section 3-13. Positions
Section 3-14. Eligible for Benefits
Section 3-15. Temporary Positions
Section 3-16. Job Descriptions

INTRODUCTORY & QUALIFYING PERIODS
Section 4-1. Purpose
Section 4-2. Duration
Section 4-3. Evaluation and Counseling
Section 4-4. Extension of Introductory Period
Section 4-5. Termination during Introductory Period
Section 4-6. Completion of Introductory Period
Section 4-7. Qualifying Period for Promoted & Transferred Employees
Section 4-8. Demotion during Qualifying Period

SEPARATION FROM EMPLOYMENT
Section 5-1. Separation
Section 5-2. Resignations
Section 5-3. Terminations
Section 5-4 Reduction in Work Force / Layoffs
Section 5-5. Return of County Property
Section 5-6. Final Paychecks
Section 5-7. Employment References after Separation of Employment
Section 5-8. Request for Release of Employment Records

TOPIC D – EMPLOYEES RESPONSIBLITIES: (SECTIONS 6, 7, 8, 9, 10, 11, 12, 13, 14)
HUMAN RESOURCES
Section 6-1. Important Information needed by human Resources
Section 6-2. Important Information Required
Section 6-3. Employee Requirements
Section 6-4. Employee Performance Evaluations

CODE OF ETHICS / EMPLOYEE CONDUCT
Section 7-1. Code of Ethics
Section 7-2. Employee Conduct
Section 7-3. Customer Service
Section 7-4. Parking Recommendations
Section 7-5. Press
Section 7-6. Solicitations and Distribution

PERSONAL APPEARANCE / DRESS CODE
Section 8-1. General Policy
Section 8-2. General Guidelines
Section 8-3. Office Attire
Section 8-4. Casual Dress
Section 8-5. County Uniforms

WORK SCHEDULES, ATTENDANCE AND INCLEMENT WEATHER
Section 9-1. Regular Working Hours; Exceptions
Section 9-2. Recording Work Hours
Section 9-3. Attendance and Punctuality
Section 9-4. No-Call / No-Show
Section 9-5. Absence Due to Illness
Section 9-6. Attendance and Leaves of Absence
Section 9-7. Attendance and Break Periods
Section 9-8. Inclement Weather and Attendance
Section 9-9. Closing of the Courthouse
Section 9-10. Administrative Offices
Section 9-11 Building and Grounds Department
Section 9-12. Sheriff’s Office, Road and Bridge Departments

AMERICANS WITH DISABLITY ACT (ADA)
Section 10-1. ADA Policy

ANTI-HARASSMENT
Section 11-1. General Policy
Section 11-2. Sexual Harassment
Section 11-3. Violation of Policy
Section 11-4. Employee Responsibility and/or Complaint
Section 11-5. Investigation
Section 11-6. Consequences

PROGRESSICE DISCIPLINE POLICY
Section 12-1. General Policy
Section 12-2. Formal Warnings Progression
Section 12-3. Immediate Discharge of an Employee

SUBSTANCE ABUSE POLICY
Section 13-1. Purpose of Substance Abuse Policy
Section 13-2. General Policy
Section 13-3. Testing Circumstances
Section 13-4. Refusal to Submit to a Drug or Alcohol Test
Section 13-5. Positive Test Results and Consequences
Section 13-6. Off Site Violations and Convictions / Guilty Please
Section 13-7. Education and Rehabilitation
Section 13-8. Confidentiality
Section 13-9. Policy Acknowledgement
Section 13-10. Road and Bridge Employees

WORKPLACE VIOLENCE
Section 14-1. General Policy
Section 14-2. Employee Responsibility
Section 14-3. Reporting of Workplace Violence
Section 14-4. Protective / Restraining Oder

TOPIC E – INFORMATION SYSTEMS: (SECTIONS 15, 16)
INFORMATION SYSTEMS
Section 15-1. Computer, Email and Internet Use
Section 15-2. Network and Information Systems Password
Section 15-3. Phone and Mail System
Section 15-4. Social Media

ELECTRONIC RECORDS ADMINISTRATION
Section 16-1. Purpose
Section 16-2. Definition
Section 16-3. Scope
Section 16-4. Electronic Records Policy Statement
Section 16-5. General Requirements
Section 16-6. Electronic Mail
Section 16-7. Safeguarding / Accessibility of Electronic Records
Section 16-8. Electronic Record Backup
Section 16-9. Litigation Holds
Section 16-10. Legality of Electronic Records
Section 16-11. Application of Policies

TOPIC F – EMPLOYEE BENEFITS: (SECTIONS 17, 18)
HEALTH AND LIFE INSURANCE
Section 17-1. Group and Voluntary Benefits
Section 17-2. Retirement Plans
Section 17-3. Cafeteria plan
Section 17-4. Deferred Compensation
Section 17-5. Flexible Spending Program
Section 17-6. Consolidated Omnibus Budget Reconciliation Act (COBRA)

HEALTH INSIRANCE PORTABILITY ACCOUNTABLITY ACT (HIPAA)
Section 18-1. Description of HIPAA
Section 18-2. Employee Notification Notice of Privacy Practices
Section 18-3. Rights and Responsibilities of the County

TOPIC G – PAYROLL: (SECTIONS 19, 20, 21, 22, 23)
PAYROLL AND COMPENSATION PLAN
Section 19-1. Payroll Procedures
Section 19-2. County Compensatory Time Policy
Section 19-3. County Compensatory Time Defined
Section 19-4. Facts about Compensatory Time
Section 19-5. Using Your Accumulated Compensatory Time
Section 19-6. County Overtime Work Policy
Section 19-7. Facts about Overtime
Section 19-8. Workweek Defined
Section 19-9. Payment for Overtime
Section 19-10. Payment at Separation of Employment
Section 19-11. Seminars and training

PAID HOLIDAYS
Section 20-1. Holiday Benefits
Section 20-2. Working Ten (10) Hour Days
Section 20-3. Approved Paid Holidays
Section 20-4. Defining Date of Holiday
Section 20-5. Holiday Pay

PERSONAL DAYS
Section 21-1. Personal Days Received
Section 21-2. Use and Payment of Personal Days
Section 21-3. Unused Personal Days and Separation from Employment

SICK LEAVE
Section 22-1. Amount of Sick Leave
Section 22-2. Sick Leave taken
Section 22-3. Notification
Section 22-4. Not Considered Sick Leave
Section 22-5. Unused Sick Leave and Separation from Employment

VACATION
Section 23-1. Vacation Policies – Plan A; Plan B
Section 23-2. Vacation Payment upon Separation
Section 23-3. Vacation Periods with Holidays
Section 23-4. Vacation for law Enforcement Department
Section 23-5. Vacation and Medical Leave for FLMA or other Medical Leaves
Section 23-6. Vacation Schedules
(Vacation Plan Election Form)

TOPIC H –EXPENSES: (SECTIONS 24, 25) COUNTY PURCHASING
Section 24-1. Purchasing Mission Statement
Section 24-2. County Purchasing Card

TRAVEL EXPENSES
Section 25-1. Expenses
Section 25-2. Rules
Section 25-3. Reimbursement
Section 25-4. Reimbursable Expenses
Section 25-5. Personal Travel
Section 25-6. Non-Reimbursable Expenses
Section 25-7. Travel Advance
Section 25-8. Airfare
Section 25-9. Tax Exempt Letter
Section 25-10. Expense Procedure
Section 25-11. Mileage Reimbursement

TOPIC I – LEAVES OF ABSENCE: (SECTION 26) LEAVES OF ABSENCE
Section 26-1. Approval Authority
Section 26-2. Bereavement Leave
Section 26-3. Family Medical Leave
(Employee Rights and Responsibilities Under FMLA)
Section 26-4. Medical Leave of Absence
Section 26-4.5 Leave of Absence Without Pay
Section 26-5. Maternity / Pregnancy Leave
Section 26-6. Jury / Witness Duty
Section 26-7. Military Leave
Section 26-8. Military Training Leave of Absence
Section 26-9. Voting Private Leave
Section 26-10. Catastrophic Leave Sharing
(Form for Transferring Time and Form for Acknowledgement of Acceptance)

TOPIC J – SAFETLY AND HEALTH: (SECTION 27) SAFETY AND HEALTH
Section 27-1. Safety and Health Rules
Section 27-2. Smoking Cessation and “Smoking Permitted” Areas
Section 27-3. Acquired Immune Deficiency Syndrome (AIDS)
Section 27-4. Children in the Workplace
Section 27-5. Use of Vehicles and Equipment
Section 27-6. Reporting Vehicle Accidents
Section 27-7. Commercial Driver’s License
Section 27-8. Cell Phone Policy
Section 27-9. Open Flame Policy
Section 27-10. County Wellness and Fitness Center
Section 27-11. Lactation / Breastfeeding Policy
Section 27-12. Work Related Injury and/or Illness
Section 27-13. Juvenile Court Employees
(Employee Report of Injury/Illness and Supervisors Report of Injury/Illness)
Section 27-14. Fitness For Duty

TOPIC K – RECORDS: (SECTIONS 28, 29, 30)
APPEALS AND GRIEVANCES
Section 28-1. Grievance Policy
Section 28-2. Complaints

RECORDS ABD REPORTS
Section 29-1. Personal Records
Section 29-2. Reports
Section 29-3. Public Records
Section 29-4. Human Resource Records Retention and Destruction Policy

PROHIBITIONS AND PENALTIES
Section 30-1. Participation in Political Activities
Section 30-2. Conflict of Interest
Section 30-3. Penalties

TOPIC L – FINAL REMARKS (SECTION 31)
Section 31-1. Purpose of Personnel Policy Manual
Section 31-2. Sheriff’s Supplement to the Taney County Personnel
Section 31-3. Disclaimer and Acknowledgement Statement

TOPIC M – APPROVED REVISION OF POLICIES REVISION DATES
Revision #1. 09/29/2014 R-1
Revision #2 01/05/2015 R-2
Revision #3 03/16/2015 R-3
Revision #4 06/22/2015 R-4
Revision #5 03/14/2016 R-5
Revision #6 05/09/2017 R-6
Revision #7 05/29/2018 R-7
Revision #8 09/24/2018 R-8
Revision #9 11/02/2020 R-9
Revision #10 03/02/2020 R-10
Revision #11 08/09/2021 R-11
Revision #12 08/16/2021 R-12
Revision #13 9/13/2021 R-13
Revision #14 02/11/2019 R-14
Revision #15 01/31/2022 R-15
Revision #16 04/03/2023 R-16
Revision #17 03/11/2024 R-17
Revision #18 06/10/2024 R-18
Revision #19 08/19/2024 R-19
Revision #20 01/06/2025 R-20
Revision #21 06/16/2025 R-21
Revision #22 09/23/2025 R-22

Personnel Policy Manual

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